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Exhibition Build: Tuesday 19th June 2012
Conference & Exhibition: Tuesday 19th – Thursday 21st June 2012 inclusive

Dear Exhibitor
It is a great pleasure to invite you to participate in the Society of Occupational Medicine’s 2012 Annual Scientific Meeting to be held at The Sage Conference Centre, Gateshead.

Why choose SOM ASM to Exhibit

The Society of Occupational Medicine is the UK organisation for all doctors working in or with an interest in occupational health. Affiliate membership is also open to other healthcare professionals working in occupational health.

This Conference is highly relevant to doctors, nurses and other professionals involved in improving occupational health in: Industry, Academic Institutions, The Armed Forces, Private Practice and General Practice.
Some 200 plus medical delegates attend who are able to influence the purchase of many items of equipment and consumables will be available during break times to meet with service-providers and recruitment agencies.

We invite your company to become involved, to contribute to the Conference not only by exhibiting but also by contributing teaching sessions and sponsoring educational events throughout the Meeting.

In return, your firm will receive high profile and contribute to your marketing initiatives by:

  • Gaining market opinion as well as profile
  • Creating sales contacts and goodwill with users


  • Updating your staff on the current trends in techniques and developments

Companies are invited to organise workshops and satellite symposia as part of the programme. These are always a very popular aspect of a conference experience for delegates.

The members of the Conference Organising Committee as well as the SOM look forward to working with you regarding your participation, for mutual benefit.

Click here for Floorplan & Exhibition Stand Booking

The full exhibition prospectus and booking form can be downloaded here

Pre-conference activity:    

The SOM wishes to be more proactive with regards the returns available to companies supporting the SOM Annual Scientific Meeting. The SOM intends to profile further committed sponsors and exhibitors on the website by not only including the company logo but introduce from the start an editorial profiling you firm plus a link to any particular product.

We will ask your firm to participate in promoting the Conference in newsletters and company websites both in the UK and amongst your affiliates.
On booking we will ask you to send:
a current high resolution file of the company logo plus
an editorial for posting on the SOM ASM 2012 website (on receipt of payment).
details of where the conference maybe promoted through your company networks and mailing lists.


We are inviting international experts to share their knowledge and we have also set aside time within the programme for oral presentations and posters. We invite all colleagues (from industry too) to submit abstracts – be they case histories, academic studies or policy reviews.

Programme Outline:

At the 2012 ASM we intend to address key aspects of Occupational Health practice including:

  • Ageing and work
  • Cancer
  • Clinical topics – respiratory, cardiovascular, musculoskeletal disease, diabetes, dermatology
  • Disability and work
  • Disaster planning
  • Drug/alcohol use, including new drugs of abuse
  • Energy supply and the future
  • Fatigue
  • Genetics
  • Shift work
  • Sports
  • Training in Occupational Medicine


  • Keynote lectures from invited speakers
  • Oral presentations
  • Poster presentations
  • Networking opportunities
  • Workplace Visits

We will update this website as the project progresses.  In the meantime, we urge you to note the dates of SOM ASM 2012 in your diary and to begin planning your firm’s involvement. 

Webcast: To reach more professionals the Organising Committee would like to plan ahead and fund a webcasting project. The webcast will record the plenary sessions throughout the three days of the Conference. This will be made available to SOM Members free of charge and to non members on a pay per view basis depending on corporate support.
The SOM invites your company’s participation in supporting the webcast project by purchasing an advertisement and link option associated with the cast at the time of booking your stand.
The plan is to have an advertisement page for all those visitors entering the site to view. The cast will be available for at least 11 months post Conference.

Click here for Floorplan & Exhibition Stand Booking

General Information

Welcome to Newcastle Gateshead
“a place where stunning architecture and 2,000 years of history meet world-class facilities, where fantastic travel links meet a compact destination that’s sure to leave a lasting impression: a warm welcome awaits”.
Located at the heart of North East England, Newcastle and Gateshead are stitched together by seven unique bridges that cross the River Tyne to form a remarkable conference destination.

Newcastle Gateshead has all the access links you’d expect from a major European city so wherever you are coming from, you can be here in no time.  A wide variety of airlines fly into the international airport and with trains arriving from all corners (including London i under three hours) and the A1(M) passing right through the city, you won’t struggle to get here. 

Once here, transport is easy and frequent thanks to a reliable Metro and a compact and walkable city centre.
To say that there is lots to see and do here is an understatement: Newcastle has ancient city walls and a castle keep and in contrast the new Quayside area provides not only The Sage but also waterfront bard and galleries.  Further afield, Hadrian’s Wall is a stunning “necklace” of Roman wall and forts across the north of England and along with Durham Castle and Cathedral forms a pair of World Heritage sites on the doorstep of Newcastle Gateshead. 

Our Conference venue:

The Sage, is one of the most dramatic urban settings in Europe.  It is a magnificent £70 million Sir Norman Foster building nestled on the Quayside.  As well as exceptional purpose-built event facilities with nearby hotels and restaurants, the venue offers stunning river views.  We are delighted to have secured this very special building for SOM ASM 2012.
Venue: The Sage Gateshead, St Mary’s Square, Tyne and Wear, NE8 2JR

Exhibition Hall

The Exhibition will be held on the Foyer for Hall 2 , alongside catering and poster areas and just outside the main hall for sessions.  To encourage the flow of delegates, lunches, coffee and tea breaks are planned to be in the Exhibition area.

Click here for Floorplan & Exhibition Stand Booking

Exhibition Rates for Tuesday 19th – Thursday 21st June 2012 inclusive (rates space only

Prices are from £250.00 per square metre for space only (plus VAT) exclusive of any service or extras. The fee for a 3 x 2 metre stand is £1,500 plus VAT.

The space rental fee includes:

  • Stand space and 1 socket
  • Full Registration for up to 2 executives (including lunch, coffee and tea each day)
  • Executives are able to attend scientific sessions
  • Delegate List
  • Programme Book x 1
  • Acknowledgement in the Programme Book and by a collective slide at the end of each session
  • Acknowledgement on the Conference Website.
  • Link from the Conference website using your Company’s logo an editorial and link to the company website on payment

NB: No shell scheme, electrics or tables and chairs are included in the cost.

Space Allocation: Space will be allocated on a first ordered basis using the website reservation system.

Payment in full is due on booking. Provisional bookings will be held for a maximum of 14 days

Cancellation and Refunds

Notification of cancellation or reduction of stand space must be submitted in writing. Cancellation or reduction of stand space will be accepted until 19th April 2012 with a refund of the total fee less 25% administration fee. No refunds will be made for cancellations or reductions after 20th April 2012.

Exhibition Opening Times (subject to confirmation):

Tuesday 19th June 2012 Build period 07.00 – 09.30
Tuesday 19th June 2012 09.50 – 17.00
Wednesday 20th June 2012 09.00 – 14.00
Thursday 21st June 2012    09.00 – 15.30

Important Dates:

Dates of Main Conference: 19th June – 21st June 2012
Early Registration Date: 14th May 2012
Abstract Submission Deadline:   31st March 2012  


Major Sponsors will receive additional profile in association with this event. Companies contributing major support to the 2012 ASM will receive:-

  • Acknowledgement in the publicity as Platinum, Gold, or Silver , with Registration Confirmations and Conference information.
  • Major sponsor status acknowledgement in the Programme Book and a 2-colour advertisement.
  • Company logo displayed on Conference website.
  • Company logos on drop banners on the Conference platform.

Levels of Sponsorship spend:

Platinum minimum of £7,750 in addition will receive a four colour advertisement in the Programme Book, 40% discount on Satellite Symposium Fee.
Gold minimum of £6,250 in addition will receive a four colour advertisement in the Programme Book, 20% discount on Satellite Symposium Fee.
Silver minimum of £2,750. Benefits as above.

The level of sponsorship making up the entry levels can consist of opportunities listed in this Prospectus or other opportunities the sponsoring company may wish to discuss.

To discuss major sponsorship opportunities please contact Peter Mainprice at the Conference Secretariat on
Tel: +44 (0) 1794 511331/2.

Click here for Floorplan & Exhibition Stand Booking

Marketing Options

Exhibiting should be fun, proactive and commercially beneficial.  We would like to encourage participating companies to contact the Organisers well in advance to discuss what they need to achieve and how they would like to achieve it. 

The investment in an exhibition is not just for the event itself. Its effect beforehand and after an event is very important and can be planned and enhanced.  The Organisers are offering ideas and opportunities to benefit not just the event but also your organisation to enhance its profile prior to the event.

The Organisers are inviting companies to participate in a variety of ways. We have created opportunities that are specifically created with public relations and education in mind.

Webcast of Talks

To enable greater access to the Conference content the SOM is considering the recording and distribution of talks via the SOM website. The on demand download will be avaialble long after the Conference and it is hoped that Webcastthe clinical departments nationally will be able to hold small meetings and download the presentations.
One or more sponsors are invited to support this intiative. Full and appropiate acknowledgements will be given in association with the broadcast

For this profile opportunity the fee is £350 plus VAT for those exhibiting.

In return there will be:

  • Advertisement banner (moving or static)
  • Link to advertiser website held for 11  months after the event

Internet Café (To be negotiated)

Clinical advice and references are increasingly available on the Internet. Companies are encouraged to present an Internet Café where delegates can also pick up their e-mail or ‘surf’  the Web. The Conference Organisers will make extra space available for the Café. The costs associated with setting up the feature and promotion will be the responsibility of the sponsor.

Satellite Symposia                               £2,500

Limited Satellite Symposia can be organised in order not to coincide with other Conference activities. In order to be considered by the Scientific Committee, applications to stage a Satellite Symposium or an interactive workshop, including a preliminary topic and a chairman, should reach the Conference Secretariat no later than 30th April 2012.

Companies have to invite their speakers and chairpersons, which means that they take care of the costs for travel, accommodation and Registration. This is excluded from the Symposium Fee.

Sponsored Sessions            To be negotiated

The Scientific Committee can prepare a ‘topic shopping list’ from which the companies can make a selection and propose the chairman for the sponsored sessions. The Scientific Committee will review the topic and chairman and give their approval or remarks.

Corporate Information Technology Workshops

Companies providing IT services for the promotion and management of occupation health can stage demonstrations as part of the Programme.
£550 + cost of production

Corporate Product Experience Workshops

Companies providing OH and OM services for the promotion and management of occupation health can stage demonstrations as part of the Programme.
£550 + cost of production

Best Free Paper Awards                        £600

Awards for the Best Paper(s) submitted either generally or for a specific interest area. Your company’s name will be associated with your selected award and publicised in the Programme Book and at the presentation of the award. The award will be a £200 cheque, with the remainder subsidising the Conference. 

Best Poster Prizes                                 £600

Awarded for the Best Poster submitted either generally or for a specific interest area. Your company’s name will be associated with your award and publicised in the Programme Book and at the presentation of the award. The award will be a £200 cheque, with the remainder subsidising the Conference.
The companies associated with these awards will be seen to encourage good research and its communication for the benefit of patients.

Logo Stopper                                                                 Cost £150

Supply your logo for it to be placed next to your Programme Editorial

New Product Highlighter                                              Cost £250

If your company has launched a new product within 3 months of the Conference a flag will be placed next to your Exhibition listing on both the Website and Editorial in the Programme Book.

Programme Advertisements

The Programme Book (to be published) contains local information and guidance and will be used for the duration of the Conference.

Rear Cover £500.00
Full Page
Inside Front Cover £350.00
Inside Back Cover £350.00
Inside Publication £250.00

Additional Sponsorship Opportunities

Please contact Peter Mainprice 
on +44 (0) 1794 511331/2 for additional sponsorship opportunities. Further suggestions and propositions will be welcomed and can be addressed directly with Peter who will be happy to help.

Click here for Floorplan & Exhibition Stand Booking

PR & Social Events

This year the Organisers wish to provide a special atmosphere to encourage networking between delegates and companies. Much scientific and networking benefit is gained during the social events.  The Conference has arranged for several events.  The support of such events by companies will create much goodwill.

Icebreaker Reception –  at Baltic.

Monday 18th  June 2012                 £2,000 
The night before the opening of the Conference, there will be an Ice-Breaker Event at wonderful Baltic Centre for Contemporary Art, Gateshead

The aim of this event will be to enable old friends and new to get together ahead of the Scientific Meeting. 

Gala Dinner:  Discovery Museum, Newcastle

Wednesday 20th June 2012
The highlight of the social events: a dinner with good food, great ambience, after–dinner speaker Chris Mullin (author, journalist and ex MP) and dancing to the music of Martin Stephenson and the Daintees, all in an award-winning venue.

Reception prior to the Dinner                 £1,000
Band/Entertainment                              £1,000

The Committee is aiming to make this a top-quality event, celebrating the Conference and enabling all guests to enjoy themselves.  Any company profiled via this event will be seen to be supporting this excellent networking opportunity.  The more sponsorship that is obtained, the more trimmings can be obtained and the more fun to be had!

The companies associated with these investments will be seen to be encouraging good research and to be taking a socially responsible approach to this issue.

The full exhibition prospectus and booking form can be downloaded here

Sponsorship opportunities



  • High in customer retention value
  • Will ensure increased activity to your stand
  • Gets your company name back to the delegate’s office
  • Printed with the Conference logo and Sponsor’s logo
  • 500 Units – white mugs with 1 colour




  • To include the outline Programme and Registration details.
  • Sponsors of the Final Announcement are able to advertise using a ¼ page, 4-colour advert on the rear cover or a strap advert on the front cover.
  • Print run of approx 5,000, distributed through professional channels



 Please note:  charges quoted exclude Value Added Tax, and are subject to confirmation.



  • Promotional inserts to be placed in delegate bags ensuring all delegates receive your company information

Booklet £1,000.00
Leaflet £900.00



  • Will provide high profile throughout the duration of the Conference

+ cost of lanyards



  • Sponsorship is required covering the cost of internal signs, Conference Banners and internal Conference Centre signs.
  • The Sponsor’s logo to be placed on all internal signs




  • Donated by exhibiting company
  • Printed with Sponsor’s logo and that of the Conference

per item provided



  • All attendees must wear delegate badges
  • Your logo placed in the bottom left hand corner (or as design allows)
  • Plastic badges with card insert

£1,000.00 + 300 badges



  • A practical bag provided via the Organisers or by the Sponsor
  • Company logo printed with Conference title
  • High retention value for delegates

£1,500.00 + cost of bags

The full exhibition prospectus and booking form can be downloaded here