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Professional people,
quality events.

Index Communications Meeting Services offers a fully comprehensive range of event services. From the initial request for proposals, through execution and delivery, to your event’s conclusion, Index ensures its success.

Services:

  • Complete project management and administrative support
  • Expert guidance on event options

Financial Aspects

  • Financial management and budget planning
  • Full business management (including specialist guidance on Limited Companies and VAT)

Development & Production of Conference Documentation

  • Programme design
  • Web site implementation and management

Venue Management

  • Venue search, negotiation and liaison
  • Health and Safety assessment and planning
  • Security
  • Supervision of event presentation (including staging and audio-visual direction)

Staffing

  • The same dedicated team from start to finish
  • Complete on-site event management
  • Event staffing provision

Promotion and Publicity

  • Inclusive publicity and PR planning
  • Publicity item layout, print and publishing
  • Execution of promotion and marketing

Scientific Programme & Abstract Management

  • Programme and abstract management
  • Speaker liaison and supervision
  • Organised and frequent committee reporting
  • ‘Value for time’ technological solutions providing clients with all-inclusive and frequent updates

Social Programme

  • Social event design and management
  • Tour programme design and organisation
  • VIP programme

Travel and Carriage

  • Conference travel negotiation and booking

Registration Management

  • Delegate management and registration
  • Complete online registration option including credit card payment

Accommodation

  • Full accommodation services

Exhibition Management

  • Exhibition design and management
  • Exhibitor and sponsor mediation and negotiation

Who wins from a conference?

We believe that everybody should go away having gained something from a conference.

Delegates must go away satisfied intellectually, socially and networking with their colleagues.

The exhibitor must go away with good market information, having had good contact with his target ‘customers’ knowing that it will achieve its objectives within the marketplace.

The Organising Committee must feel that the conference was efficiently organised using their specialist skills but without them having to spend time on the conference administration. The committee should also have the credit for staging a successful conference.

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