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Index Communications Meeting Services offers
a fully comprehensive range of event services. From the initial
request
for proposals, through
execution
and delivery, to your event’s conclusion, Index ensures its success.
Services:
- Complete project management and administrative support
- Expert guidance on event options
Financial Aspects
- Financial management and budget planning
- Full business management (including
specialist guidance on Limited Companies and VAT)
Development & Production of Conference Documentation
- Programme design
- Web site implementation and management
Venue Management
- Venue search, negotiation and liaison
- Health and Safety assessment and planning
- Security
- Supervision of event presentation (including staging and audio-visual
direction)
Staffing
- The same dedicated team from start to finish
- Complete on-site event management
- Event staffing provision
Promotion and Publicity
- Inclusive publicity and PR planning
- Publicity item layout, print
and publishing
- Execution of promotion and marketing
Scientific Programme & Abstract
Management
- Programme and abstract management
- Speaker liaison and supervision
- Organised and frequent committee reporting
- ‘Value for time’ technological solutions providing clients
with all-inclusive and frequent updates
Social Programme
- Social event design and management
- Tour programme design and organisation
- VIP programme
Travel and Carriage
- Conference travel negotiation and booking
Registration Management
- Delegate management and registration
- Complete online registration option including credit card payment
Accommodation
- Full accommodation services
Exhibition Management
- Exhibition design and management
- Exhibitor and sponsor mediation and negotiation
Who wins from a conference?
We believe that everybody should go away having gained something from
a conference.
Delegates must go away satisfied intellectually, socially and networking
with their colleagues.
The exhibitor must go away with good market information, having had good
contact with his target ‘customers’ knowing that it will achieve
its objectives within the marketplace.
The Organising Committee must feel that the conference was efficiently
organised using their specialist skills but without them having to spend
time on the conference administration. The committee should also have the
credit for staging a successful conference.
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