About Us

The growth of ICMS has been through repeat business and referrals from existing clients to their colleagues. This underlines our policy of building a good working relationship with clients and providing excellent support to conferences.

Established 20 years ago ICMS has experience of over 300 meetings of all sizes and complexities and provided administrative support to many non profit making societies.

Peter Mainprice established Index Communications Meeting Services (often known as ‘Index’) in 1989, with the purpose of helping Organising Committees stage conferences and plan and administrate educational meetings. The company has grown and has been involved in over 300 meetings, including workshop series, major international conferences and exhibitions making Index one the UK’s leading professional conference organising companies. It has expanded its brief into publishing and other meeting support activities and has recently been involved in association and client company administration.

In 2001, Peter was voted Chairman of the Association of British Professional Conference Organisers with a keen interest in professionalising the industry. His term ended in July 2004 and he has since chaired many industry meetings and contributed chapters and articles to books and journals.

Peter is responsible for the financial planning and budget design of all projects as well as the Project Direction for all events. Additionally he advises and develops for clients the company and charity systems needed by clients.

In 2005, Peter launched new independent conferences, researching and designing programmes with expert input from clinical specialities and professional organisations. Peter is responsible for the design and implementation.

Rebecca Lawrence Bristol (left) is the Operations Manager at Index and has been with the firm for just over 15 years. She is responsible for managing the Index team and the running of the office. She is also the Project Manager on a number of the company’s major projects and is responsible for a lot of the creative elements in Index’s Conference solutions.

Access to our support companies

Today Index Communications Meeting Services, offers a stable network of independent service providers predominantly owner managed with high levels of motivation offering a wide range of opportunities to pick resources that match the needs of the project. Most of our suppliers and agencies have worked with us on a long term basis due to quality and professionalism they bring to the events.

The principal used for the Index ‘service provision model’ is that we do not restrict ourselves to in- house executives when we can select the best solution at the time when the solution is needed. This means the Index team can concentrate on the development and administration of a project while relying on an out-sourced team without needing to increase internal head counts with associated costs.